Handling online reviews that complain about policies clearly stated before purchase

A customer left a poor online review because we wouldn't accept a return outside the clearly posted return window. I understand their frustration, but the policy was visible before purchase and staff applied it correctly. I'm torn between offering an exception to resolve the complaint and replying publicly with a calm explanation. How do you respond without arguing with the customer or teaching people that a negative review overrides every policy?

  • small-business
  • handling
  • online
  • reviews
0

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